Organize Your AI Projects with Workspaces
Organize AI Chatbots, tools, assistants, and sources by project, client, or department. Team collaboration, role-based access control, and complete isolation. Perfect for agencies, multi-location businesses, and growing teams.
Create a Workspace
Set up a new workspace for a project, client, department, or location.
Invite Team Members
Add collaborators with appropriate roles (Admin, Editor, Viewer).
Build AI Experiences
Create AI chatbots for customers, internal tools for teams, assistants, and upload sources—all within the workspace.
Collaborate & Deploy
Team members work together, iterate, and deploy AI experiences to production.
Core Features
Everything you need to manage teams, projects, and multi-location operations
Organized Project Structure
Create separate workspaces for different projects, departments, or clients. Keep everything organized and isolated.
- Unlimited workspaces per account
- Isolated environments for each project
- Separate chatbots, tools, assistants per workspace
- Independent source libraries per workspace
- Clear separation between production and testing
Team Collaboration
Invite team members to workspaces with granular permissions. Work together on AI projects seamlessly.
- Invite unlimited team members
- Real-time collaboration on AI experiences
- Shared access to sources and knowledge
- Activity logs and change history
- Team member activity tracking
Role-Based Access Control
Assign roles with specific permissions. Admins, editors, and viewers get appropriate access levels.
- Admin: Full control over workspace
- Editor: Create and modify AI experiences
- Viewer: Read-only access to workspace
- Custom permissions per team member
- Prevent unauthorized changes
Multi-Location Management
Perfect for multi-property businesses, franchises, and distributed teams managing multiple locations.
- Workspace per location or region
- Centralized knowledge with local overrides
- Location-specific chatbots and tools
- Hierarchical organization structure
- Franchise-friendly management
Role-Based Access Control
Assign the right permissions to the right people
Admin
- Full workspace access
- Invite and remove team members
- Change workspace settings
- Create, edit, delete chatbots, tools, assistants
- Manage sources and knowledge base
- View billing and usage analytics
- Export data and conversation logs
- Delete workspace
Editor
- Create and edit chatbots, tools, assistants
- Configure chatbot behaviors and prompts
- Upload and manage sources
- View conversation transcripts
- Access analytics and reports
- Publish and unpublish experiences
- Cannot invite team members
- Cannot change workspace settings
Viewer
- Read-only access to workspace
- View chatbots, tools, assistants
- View sources and knowledge base
- View analytics and reports
- View conversation transcripts
- Cannot create or modify anything
- Cannot upload sources
- Cannot invite team members
Common Use Cases
See how different organizations use workspaces
Agency Managing Multiple Clients
Marketing agency with 15 clients
- Create one workspace per client
- Client-specific chatbots and branding
- Isolated source libraries (no data mixing)
- Invite client stakeholders as Viewers
- Dedicated team members per workspace
Hotel Group with Multiple Properties
Hotel chain with 50+ properties across 3 regions
- Regional workspaces (North, South, West)
- Property-specific chatbots under each region
- Centralized brand sources + local overrides
- Regional managers as Admins
- Property staff as Editors for their location
Enterprise with Departments
Large company with Sales, Support, HR, Engineering
- Department-specific workspaces
- Sales workspace: Lead qualification chatbots
- Support workspace: Customer help assistants
- HR workspace: Employee onboarding tools
- Cross-department collaboration when needed
SaaS Company with Environments
SaaS product with dev, staging, production
- Separate workspaces for each environment
- Development workspace: Testing and iteration
- Staging workspace: Pre-production validation
- Production workspace: Live customer-facing AI
- Controlled promotion between environments
Why Workspaces Matter
The organizational benefits of workspace-based architecture
Reduced Chaos
No more mixing client projects or confusing which chatbot belongs to which campaign.
Faster Onboarding
New team members get access to specific workspaces only, not everything at once.
Better Security
Client A cannot see Client B's data. Department-specific knowledge stays isolated.
Scalable Growth
Add 10 new clients or 100 new locations without organizational overhead.
Audit-Ready
See who created what, when changes were made, and who has access to what.
Billing Clarity
Track usage per workspace for accurate client billing or cost allocation.
Technical Details
Enterprise-grade workspace infrastructure
Isolation & Security
- Complete data isolation between workspaces
- Sources cannot be shared across workspaces
- Role-based access control (RBAC)
- Activity logs per workspace
- API keys scoped to workspaces
Collaboration
- Real-time multi-user editing
- Change history and version tracking
- Team member presence indicators
- Comment and annotation system
- Notification system for updates
Management
- Unlimited workspaces (plan-dependent)
- Workspace-level settings and branding
- Transfer ownership between users
- Archive or delete workspaces
- Duplicate workspace as template
Analytics & Reporting
- Per-workspace usage analytics
- Conversation volume per workspace
- Team member activity tracking
- Cost allocation reports
- Export workspace data
Frequently Asked Questions
Everything you need to know
How many workspaces can I create?
You can create unlimited workspaces on our Pro and Enterprise plans. The Free plan is limited to one workspace.
Can I move projects between workspaces?
Currently, projects (chatbots, tools) are scoped to a specific workspace for security reasons. You would need to recreate them in the new workspace.
How do permissions work?
We use Role-Based Access Control (RBAC). You can assign roles like Admin, Editor, or Viewer to team members within each workspace.
Is billing separate per workspace?
No, billing is centralized at the Organization level. One subscription covers all your workspaces and usage.
Can I invite external clients?
Yes! You can invite clients as 'Viewers' to specific workspaces so they can see progress and analytics without being able to change configurations.
Still have questions?
Contact our support teamReady to Organize Your AI Projects?
Start with workspaces today. Keep projects isolated, teams organized, and scale effortlessly.