AI Chatbots for
Event Planners
Stop missing event inquiries while you're coordinating a live event. AI captures leads, answers venue and vendor questions, collects event details and budget preferences, and responds to prospective clients 24/7. Works across your website, WhatsApp, Instagram, and Facebook.
*Typical results vary. Based on AI handling initial inquiry collection instantly versus manual response times.
See It In Action
Watch how your AI assistant handles real event planning inquiries — from corporate conferences to weddings and birthday parties, around the clock.
- Captures event details for fast, accurate proposals
- Answers venue, vendor, and logistics questions
- Collects guest count, date, budget, and theme preferences
- Works on WhatsApp, Instagram, and Facebook
Without Hyperleap AI
- ✕Event inquiries pile up while you’re on-site coordinating a live event
- ✕Slow responses mean couples and corporate clients book a competitor instead
- ✕Same venue, pricing, and availability questions answered over and over
- ✕Peak wedding and holiday season overwhelms your inbox and phone lines
- ✕After-hours inquiries from busy professionals go unanswered until morning
- ✕No consistent way to capture leads from Instagram and Facebook messages
With Hyperleap AI
- AI captures event details instantly so you can focus on delivering unforgettable events
- Prospective clients get immediate responses — no waiting for a callback
- AI answers venue, vendor, pricing, and availability questions consistently every time
- Handle peak season inquiry volume without adding staff
- 24/7 availability means you never miss a late-night wedding or corporate inquiry
- One AI manages website, WhatsApp, Instagram, and Facebook messages
Everything Event Planners Need
From first inquiry to booked event, Hyperleap AI handles your entire client engagement process.
Event Inquiry Capture
AI collects event date, guest count, venue preferences, theme ideas, and budget range 24/7. Your team gets organized lead details ready for proposal preparation instead of scattered messages.
Venue & Vendor Questions
AI answers common questions about venue options, vendor recommendations, capacity, and logistics based on the information you provide. Clients get answers instantly instead of waiting for a callback.
Budget Discussion
AI shares your package pricing ranges, explains what factors affect costs, and collects budget preferences. Clients understand your offerings before your team prepares a custom proposal.
Multi-Channel Support
Clients reach you via website chat, WhatsApp, Instagram DM, or Facebook Messenger. One AI handles all channels seamlessly from a single dashboard.
Availability Calendar
AI shares your availability for upcoming dates, collects preferred event dates, and flags scheduling conflicts. Prospective clients can check your calendar without phone tag.
100+ Languages
Serve diverse client populations in their native language. AI auto-detects and responds in Spanish, Mandarin, French, Arabic, Hindi, and more.
Real Conversations Your AI Handles
Corporate Event
“"We need to plan our annual company retreat for 200 people." AI collects date preferences, location requirements, activity interests, and budget, then routes the details to your corporate events team.”
Wedding Planning
“"We're engaged and looking for a full-service wedding planner." AI gathers wedding date, guest count, venue preferences, style vision, and budget range, then connects the couple with your wedding coordinator.”
Birthday Party
“"I want to throw a surprise 40th birthday for my wife." AI asks about guest count, theme ideas, venue preference, catering needs, and entertainment, then collects contact details for follow-up.”
Conference
“"We're organizing a tech conference for 500 attendees." AI collects details about keynote requirements, breakout sessions, AV needs, catering, and budget for your team to prepare a comprehensive proposal.”
Product Launch
“"We're launching a new product and need a launch event." AI gathers brand guidelines, guest list size, venue style, media requirements, and timeline, then routes to your events coordinator.”
Anniversary Celebration
“"Planning a 25th wedding anniversary party for my parents." AI collects theme preferences, guest count, venue ideas, catering needs, and budget to help your team design a memorable celebration.”
Holiday Party
“"We need to plan our company holiday party for 150 employees." AI asks about venue preference, entertainment, themed decor, dietary requirements, and budget range for a tailored proposal.”
Fundraiser / Gala
“"We're hosting a charity gala and need event planning support." AI collects details about the cause, expected attendance, venue requirements, entertainment, and sponsorship logistics.”
Team Building
“"Looking for a team building event for our department of 50." AI gathers activity preferences, indoor vs. outdoor, location, duration, and budget to recommend the right experience.”
Why Event Planners Love Hyperleap AI
Capture More Event Leads
Every inquiry gets an instant response — no more losing prospects to voicemail or unanswered emails. AI collects complete event details so your team can follow up with confidence.
Respond Instantly to Wedding Inquiries
Engaged couples often reach out to multiple planners at once. The first to respond typically wins the booking. AI ensures you reply in seconds, not hours.
Free Up Your Team for On-Site Coordination
Your planners stay focused on executing live events while AI handles routine inquiries about services, pricing, and availability automatically.
Handle Peak Season Volume
Wedding season, holiday parties, and year-end galas bring a surge of inquiries. AI scales effortlessly to handle dozens of conversations simultaneously without delays.
Showcase Your Services 24/7
AI shares your event packages, portfolio highlights, and past event examples at any hour. Prospective clients can explore your offerings before ever speaking to your team.
Launch in Under 30 Minutes
No technical expertise required. Upload your services, event packages, and FAQs. Your AI starts capturing event leads today.
Built for Every Type of Event Planning Business
Independent Event Planners
Solo planners juggling client calls, vendor coordination, and on-site management. AI handles incoming inquiries so you can focus on delivering exceptional events.
Event Planning Agencies
Multi-planner teams managing weddings, corporate events, and social gatherings. AI captures and routes leads to the right team member based on event type and availability.
Corporate Event Teams
In-house event departments handling conferences, retreats, product launches, and company celebrations. AI pre-qualifies requests and collects requirements before your team gets involved.
Simple Pricing for Event Planners
Try any plan free for 7 days
Plus
For independent event planners
Key Features:
- 1,500 AI responses per month
- 1 chatbot
- 2 channels (Website + 1 social)
- Instagram, WhatsApp available
- 40MB knowledge source per chatbot
- Calendar, downloads, videos
- + 4 more features
Pro
For growing event planning agencies
Key Features:
- 4,000 AI responses per month
- 1 chatbot
- 5 channels (Website + 4 social)
- Remove Hyperleap branding
- 40MB knowledge source per chatbot
- Link tracking & login
- + 3 more features
Max
For large-scale event operations
Key Features:
- 20,000 AI responses per month
- 3 chatbots
- 10 channels (Website + 9 social)
- Remove Hyperleap branding
- 40MB knowledge source per chatbot
- Hierarchical retrieval ($40/mo + 2x credits)
- + 3 more features
7-day free trial: Try any plan risk-free • See all plan details →
All plans include: Multi-channel deployment • Priority support
Add-ons: Studio & API ($99 one-time on Plus/Pro/Max) • Hierarchical Retrieval ($40/mo + 2x credits on Pro/Max) • OTP Verification (usage-based on Pro/Max)
Why Event Planners Choose Hyperleap AI
Built for Event Planning
Unlike generic chatbots, we understand event planning terminology, logistics, and client concerns. Pre-trained on event planning scenarios like weddings, corporate events, galas, and milestone celebrations.
Event-Focused Lead Capture
AI collects the exact details planners need — event type, date, guest count, venue preference, theme, and budget — so your team can prepare accurate proposals without back-and-forth.
No Tech Skills Needed
Add one line of code to your website. Connect social channels in 5 minutes. No developers or IT team needed to get started.
Human Handoff When Needed
Complex events, custom requirements, or high-budget inquiries get routed to your team with full conversation context. AI knows when to hand off.
Event Planning Resources
Learn more about AI chatbots for event planning with our guides and comparisons.
Ready to Book More Events?
Join event planners capturing more leads with 24/7 AI. Start your 7-day free trial today.